Your Digital Wedding Planner

You probably aren’t getting married everyday, so use this form created by wedding experts to make sure you’ve thought of everything!

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Where and When

Event Name:

Venue:

Event Date:

YYYY slash MM slash DD

Ceremony Location

Street Address Address Line 2 Suburb / City State Postcode Country

Event Start Time

Hours

Minutes

AM/PM

Event End Time

Hours

Minutes

AM/PM

Let's talk Ceremony...

Celebrant Name

First Surname

Celebrant Phone Number

Celebrant Email

How are the wedding party arriving?

Driving themselves

Hire Car

Uber / Taxi

Other

What time are the wedding party arriving?

AM/PM

Will your celebrant need a microphone?

Yes; we need to organise that

Yes; they'll bring one along with them

Will you have any music during the ceremony?

Yes; we will organise to play it

Yes; celebrant will organise to play it

...and Ceremony Schedule...

Guest Arrival

AM/PM

Couple Arrival

AM/PM

Ceremony Start Time

AM/PM

Ceremony Finish Time

AM/PM

Will you have a Bridal Suite / Green Room?

Yes

Will the Wedding Party be having photos?

Yes; before the ceremony

Yes; after the ceremony

Ceremony Set-Up

Will your Reception venue facilitate the ceremony?

Yes; the ceremony will be at the venue

Yes; but the ceremony will be off-site

No, our reception venue will not be involved

We're handling the reception ourselves

We're not having a reception after the wedding

Will you have a caterer for your wedding?

Yes; handled by the venue

Yes; handled by another provider

Yes; handled by a foodie friend

Will you serve canapes at the ceremony?

Yes; before the ceremony

Yes; after the ceremony

Will you be having flowers at the ceremony?

Yes; organised by a florist

Yes; organised by a green-thumbed-friend

Yes; organised ourselves

Florist:

Contact Name

First Last

Phone

What items will they be providing:

Is there somone doing decor for the ceremony?

Yes; a theming company

Yes; a creative friend

Yes; we'll set it up ourselves

What about chairs and a signing table for the ceremony?

The same person will take care of that

The celebrant will take care of that

We'll take care of that

Won't be needed

Contact Name

First Last

Phone

What items will they be providing:

Do you have a photographer for the ceremony?

Yes; a hired photographer

Yes; a snap-happy friend

No; but we're happy for guests to take photos

No; and we'd rather guests don't take photos

Contact Name

First Last

Phone

Do you have a videographer for the ceremony?

Yes; a hired videographer

Yes; a film fanatic friend

Contact Name

First Last

Phone

Introducing the Wedding Party...

Partner One

First Last

Partner Two

First Last

Best Man / Witness One

First Last

Maid of Honour / Witness Two

First Last

Wedding Party of Partner One

First Name

Surname

Wedding Party of Partner Two

First Name

Surname

Parents and Step-Parents of Partner One

First Name

Surname

Parents and Step-Parents of Partner Two

First Name

Surname

Is there someone organised you'd like people to liaise with on the day?

First Last Suffix

Moving on to the Reception...

You mentioned earlier that you're not having a reception after the ceremony, so there isn't anything you need to complete here!

Reception Location

Street Address Address Line 2 Suburb / City State Postcode Country

What time should the reception venue be ready for your guests?

Hours

Minutes

AM/PM

What time will you be arriving for the reception?

Hours

Minutes

AM/PM

...and the MC...

Do you have an MC for the reception?

Yes

Not yet; but we'd like one

What are the details of your MC?

First Last Suffix

What time will they touch-base with the venue?

AM/PM

...and your gifts...

Will you have a gift table?

Yes; the venue will organise

Yes; we will organise one

Will you have a wishing well?

Yes; the venue will organise

Yes; we will organise one

At the end of the event, who will take your gifts home?

First Last Suffix

...and a few other things...

Do you have a wedding cake?

Yes; we'll drop it off to the venue

Yes; the venue is organising it

Do you have a special knife you'd like to cut the cake with?

Yes; we'll drop it off to the venue

Do you have special toasting flutes you'd like to use?

Yes; we'll drop them off to the venue

Do you have a guest book you'd like to circulate?

Yes; we'll drop it off to the venue

Do you have a place cards?

Yes; we'll drop it off to the venue to set up

Yes; we'll set them up

Do you have bonbonniere?

Yes; we'll drop it off to the venue to set up

Yes; we'll set them up

Do you need a projector at the reception?

Yes; venue will set up

Yes; we'll set one up

Will you need microphones at the reception?

Yes; venue will set up

Yes; we'll organise

Will you have a DJ, band or any live music?

Yes; the venue is organising it

Yes; we've organised someone

What are the details of your Music provider?

First Last Suffix

...and what about...

Will you have any of these at the reception?

Photobooth

Lolly Buffet

Magician

Clown

Pyrotechnics

Dry Ice

Dance Group

Entertainers

Additional Vendors

Company

Contact Name

Phone Number

Food and Drink

You mentioned earlier that you're not having a reception after the ceremony, so there isn't anything you need to complete here!

Do you want to think about Food right now?

No; the venue is taking care of all of it

No; our foodie-friend will deal with all of that

Yes, I should probably give it some thought

Canapes

Entrees

Mains

Dessert

Food Notes / Allergies

Do you want to think about Drinks right now?

No; the venue is taking care of all of it

No; our foodie-friend will deal with all of that

Yes, I should probably give it some thought

Create your drinks list here

Drink Notes

Wedding Run Sheet

You mentioned earlier that you're not having a reception after the ceremony, so there isn't anything you need to complete here!

Here is a suggested running order. Feel free to change or remove anything:

6.00pm	\| Host Arrives at the Venue & have family photos taken
6.00pm	\| Guest Arrives at the Venue & Have drinks and canapes in Foyer
6.30pm	\| Guests to be seated
6.40pm	\| Welcome speech and Bridal Party Entrance
6.50pm	\| Entrée Service
7.30pm	\| Entertainment/break
8.00pm	\| Main Course
8.55pm	\| Formal Speeches & Dessert service
9.00pm	\| Cutting of the cake
9.05pm	\| Dance/Bridal Waltz
9.10pm	\| Cake service & Tea/coffee
11.20pm	\| Bar Closes
11.25pm	\| Bride and Groom depart
11.30pm	\| End of Event

Would you like to follow these timings or change them?

Keep timings

Alter run sheet

Customised Run Sheet

Time

Item

Final Reception Questions...

You mentioned earlier that you're not having a reception after the ceremony, so there isn't anything you need to complete here!

How many guests will attend your reception?

How many crew will attend your reception? (e.g. photographer)

How many tables do you anticipate needing?

Do you want a separate wedding party table?

Yes

What will the Wedding Party do before the Reception?

We'll all hang out privately together as guests arrive

We (the couple) will hang out privately only

We'll all mingle with the guests

Wedding Party entry order (first to last as couples)

Partner One

Partner Two

Upload your seating plan here for safe keeping

Max. file size: 128 MB.

Speeches

Full Name

Relationship to couple

Approx. Speech Length

How will you, the couple, be leaving the reception?

How quickly do you want to get away from the reception?

We'd be happy to make a quick exit

We'd like to say our goodbyes

We'll last longer than our guests

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Your Digital Wedding Planner

Where and When

Let's talk Ceremony...

...and Ceremony Schedule...

Ceremony Set-Up

Introducing the Wedding Party...

Moving on to the Reception...

...and the MC...

...and your gifts...

...and a few other things...

...and what about...

Food and Drink

Wedding Run Sheet

Final Reception Questions...

Weddings

Other Events

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